Team+Roles+and+Responsibilities

**Team Facilitator: Ryan & Micki ** **Communication Coordinator: Diana **
 * Team Administrator Jonathan **
 * ** ﻿Coordinates discipline policy for team **
 * ** Coordinates attendance policy and implementation **
 * **Plans team meetings**
 * **Facilitates team meetings**
 * **Seeks input from other team members for agenda items**
 * **Serves as liaison to administration and advisory committee**
 * **Organizes communications with parents, staff and community**
 * **Records meetings and events for team: disseminates meeting agendas and minutes**
 * **Maintains ongoing portfolios of student work**
 * **Maintains file of Academy documents: curriculum, rubrics, contracts, policy, forms, assessments, etc.**

**Curriculum Coach: Diana **

**Community Service Coordinator : Mary & Dan ** **Mentor Program Coordinator: Mary ** **Public Relations Coordinator: Kevin **
 * **Collects and shares information about conferences, helpful articles and resources, networking opportunities, grant announcements, etc.**
 * **Maintains team focus on development and implementation of integrated curriculum and projects**
 * **Maintains team focus on development of interventions and strategies for under performing students**
 * **Brings information concerning instructional issues and insights into methodology**
 * **Arranges and facilitates curriculum development meetings**
 * **Develop working relations with volunteer, service-oriented and public service organizations in the community**
 * **Work as liaison between program and these community organizations**
 * **Develop structure, assignments and expected outcomes for volunteer experience**
 * **Coordinate and oversee volunteer interviews**
 * **Establish placements for students**
 * **Compile database and provide list of students, placements, supervisors, contact information, etc. to all appropriate people**
 * **Collect and file student permission slips**
 * **Contact each placement no less than once each month by phone or e-mail**
 * **Visit each placement at least once each quarter year**
 * **Counsel with both students and supervisors if either is unhappy to resolve issues or change placements**
 * **Coordinate assessment of student volunteers**
 * **Recruit mentors and industry mentor coordinators**
 * **Provide mentor training for mentors**
 * **Provide mentee training for students**
 * **Serve as liaison between the program and industry mentor coordinators. Contact at least monthly, more often as indicated.**
 * **Contact each mentor once per quarter year**
 * **Create database of students to include all pertinent placement information, and disseminate to appropriate personnel**
 * **Counsel unhappy students/mentors, and take necessary steps to resolve conflicts.**
 * **Monitor permission slips and attendance at mentor-student activities**
 * **Establish regular on-site mentor activities**
 * **Establish, promote, and maintain partnerships with the business community**

**Student Advisor:** ** Ryan **
 * **Write articles for school and local newspapers, staff newsletter, and parent newsletter.**
 * **Establish and coordinate orientation for Academy parents, i.e. graduation requirements, college entrance requirements and options, program goals and expectations, parenting adolescents workshops.**
 * **Coordinate a Parent Organization and a system of Parent Support and Volunteers**
 * **Develop and disseminate Academy PR materials and packets**
 * **Promote business involvement in program**
 * **Promote communication with, involvement of, and service to non-Academy school staff.**

**Recruitment Coordinator: Ryan **
 * **Montor student progress: grades, units, attendance, CAHSEE, CSTs, A-G progress, and other Academy objectives**
 * **Inform academy staff of student progress**
 * **Observe for trends that need to be addressed**
 * **Counsel/contract with underperforming or behaviorally inappropriate students**
 * **Notify parents of students’ academic and/or behavioral challenges**
 * **Schedule team intervention meetings as needed**
 * **Work with school counselors as indicated**
 * **Provide referrals to appropriate community agencies and services**

**Internship/Work Experience Coordinator: Mary **
 * **Work with administration to establish timelines**
 * **Present program to all ninth grade students (8th grade if representing a 4-year academy)**
 * **Compose and send informational and invitational letter to parents of all ninth grade students**
 * **Respond to all inquiries**
 * **Train existing students to assist in recruitment**
 * **Develop recruitment materials**
 * **Work with Academy team to develop and deliver recruitment presentation to students and parents**
 * **Coordinate meetings with interested ninth grade students**
 * **Coordinate meetings with interested parents**
 * **Collect and compile applications and appropriate data from applicants**
 * **Work with team to determine method of choosing Academy participants**
 * **Determine qualifiers**
 * **Coordinate interviews with students who meet qualifying criteria**
 * **Rank qualifiers**
 * **Make initial selection of academy students**
 * **Inform parents and students of decisions: Acceptance, Waiting list, Did not qualify – why.**
 * **Coordinate meeting with parents of all students tentatively scheduled into program**
 * **Compose and collect acceptance contracts**
 * **Recruit business partners with resources and interest in providing studet workplace experience**
 * **Develop work experience curriculum, assessments, workplace goals, activities, expected outcomes, etc.**
 * **Identify and orient business supervisors**
 * **Identify and orient qualifying students**
 * **Develop student assessment process and rubrics**
 * **Arrange student interviews and match students to placements**
 * **Ensure and/or arrange transportation**
 * **Visit worksite of each student every two weeks**
 * **Set up absence reporting system**
 * **Set up system for emergency communications**
 * **Obtain and file permission slips**
 * **Determine other required prerequisites for students in the industry (specific to each organization or career area).**